Frequently Asked Questions - Scout Camp
What time is check in?
Check in starts at 8 a.m. at the main lodge. Due to travel times, be to Camp Loll and Camp New Fork before 10 a.m. if possible. Camp set up, swim checks and lunch need to be done before classes start right after lunch.
What do I need to bring to check in?
- Health and medical forms for youth and adults – Parts A,B & C. All adults in camp 72 hrs or more must have a physical (part C of health form)
- Young Women do not need part C (physical)
- Copy of registration showing paid in full.
- Group roster showing all youth and adults attending – boys and leaders must be verified of BSA scout membership at the council office prior. See Leaders Guide for link to submit your roster online for verification. Young Women and Youth Conference will not need to be verified but do need to bring a copy of their roster to camp.
- New beginning 2018 - Any adult in camp 72 hrs or more, needs to be BSA registered prior to camp date. This includes fathers.
- Final payment – cash, check, or card. We prefer final payment be made online before camp.
Can I add youth the morning of camp?
Yes, have them added to your roster and bring a health form and you can pay for them at check in. There will be a late fee of $20 for adding boys at camp. Merit badges can be added for them at check in.
How can I add or subtract youth to my registration and make payments?
You can add and subtract youth to your registration and make payments online up to 5 days before your camp date. Visit “How to create or make changes to camp registration” instructions. The system will lock the leader out at 5 days before camp. Number changes within the 5 days HAVE to be done through the Trapper Trails Council Camp Support at 801-479-5460 or email@example.com.
How do I get a refund?
View the Refund policy. You may adjust your numbers online up to 5 days before camp. Any reason that allows the leader to adjust numbers prior to camp may be considered a “No Show”.
How do I change or add merit badge classes?
The person named on the registration has access to the system to add and change merit badges. It is the same place that participation numbers and payments are made. A user ID and password is required. The system will lock up to changes 5 days before the camp date. Any changes to merit badges within that 5 day period must be done at camp check in.
Can I make pre-registration camp requests for the next year?
Yes, you should receive the next years registration request form at camp check in. If you do not get one, ask for it. Return to camp business manager before the end of the week of camp and pay your $250 deposit. Be sure the receipt is stapled to the form. The requests will be entered into the registration system in August, first come first served by date submitted, prior to open online registration. Your campsite preferences cannot be guaranteed but will be considered. If not available, you will be given the next available campsite. If preferred date is not available you will be given your second date choice. Watch for your receipt to your email BEFORE Sept. 1. If you have any questions regarding your registration it will be easier to clear up prior to online opening day. If there is any problem with the registering process the council camp desk will contact you by phone or email prior to Sept. 1
What are the available food plans?
Camp Bartlett offers Dining Hall or Bring your own food (fees only).
Camp Hunt offers three food options, Bring your own food, Commissary, or Dining Hall.
Camp Loll is commissary only and added into your fees.
Camp New Fork has a jamboral food plan: Commissary for breakfast and Lunch and Dining Hall for dinner. Food cost is included in the New Fork fees.
Camp Browning High Adventure, provides Dining Hall, food is included in the cost of fees.
Camp Loll and Camp New Fork Treks includes the cost of provided food. Food service begins Monday lunch to Saturday breakfast.
Pricing: Commissary, additional $87 per person; Dining Hall additional $102 per person
When can we sign up for Merit Badges?
The merit badge system goes online May 1 at 8 a.m. You must have your half balance owed paid and your boys named and added to the registration roster before the system will let you proceed. You can do that any time before May 1. If you make additions at the same time as doing the merit badge system, you will need to pay the half balance with a card before the classes will save.
Do I need to file a tour plan?
The BSA no longer requires you to fill out a tour plan. You should fill the paper work out, though, and leave it with someone not traveling with you so they know your itinerary. Check with your sponsoring organization for their travel requirements.
I am from out of Council, how to I get my roster verified?
You must have your roster verified for BSA membership with your home council office. Have the council check the names on your roster and include their signature.
What do I do for checking out of camp?
Check out: Friday afternoon/evening or Saturday a.m. Receive back health forms, camp totems and clear account. Request if needed. Turn in Next year camp request with receipt $250 deposit paid.
What are the swim check requirements?
Camps Loll and New Fork require swim check to be done at camp arrival. Camps Bartlett and Hunt can be done prior to camp by a certified lifeguard. Camp Browning must be done prior. See Leaders Guide for swim check form/requirements.
Changes and payments to registration or merit badges can be made online up to 5 days before camp. Within those 5 days changes or payments HAVE to be made through the council camp desk.
Changes to Merit Badges must be done at camp on day of check in. Final payments should be paid prior to camp check in. Youth added at camp will have a $20 late fee added.